5 Use Manuscripts with F1000 Workspace

Manuscripts works seamlessly with the citation tool included in F1000Workspace, an environment that allows you to collect, write and discuss scientific literature. F1000Workspace is especially well suited for biomedical researchers, as it allows for direct PubMed searches and “smart citations”, i.e. biomedical literature citations suggested based on context of where you intend to insert citations.


Install the F1000Workspace Manuscripts plugin

To use Manuscripts together with F1000Workspace, you need to first sign up to F1000Workspace. After the signup process you can download the Manuscripts F1000Workspace plugin by selecting Tools > Manuscripts.app in the F1000Workspace website header.

Downloading the F1000 Manuscripts.app plugin


Insert a citation

To cite with F1000Workspace:

  1. In Manuscripts, place the text cursor where you want to place the citation.
  2. Press ⇧⌘F on your keyboard to open F1000Workspace.
  3. Select the references you want to cite.
  4. Click Cite.
    Citations for all of the references you selected are placed at the insertion point.

When you insert your first citation in a manuscript, the app will ask if you would like to insert a bibliography. If you decline, you can always add a bibliography later.

Insert citation with F1000Workspace


Insert citations directly from PubMed with F1000Workspace

You can insert citations directly from PubMed using F1000Workspace: by clicking the “PubMed” tab in the F1000Workspace citation dialog after you have presented it by typing ⇧⌘F.

  1. In Manuscripts, place the text cursor where you want to place the citation.
  2. Press ⇧⌘F on your keyboard to open F1000Workspace.
  3. To open a PubMed search, click the PubMed tab in the citation dialog’s Insert Citation tab.
  4. Search PubMed using a search query of your choice.
  5. Select the references you want to cite and click Cite.
    The citations will appear in your manuscript. The reference you inserted in your manuscript is also saved in your F1000Workspace library.

Cite directly from PubMed with F1000Workspace


Get smart citation suggestions

F1000Workspace can even suggest citations for you with its Smart Citation feature.

  1. In Manuscripts, place the text cursor where you want to place the citation.
  2. Press ⇧⌘F on your keyboard to open F1000Workspace.
  3. Click the Smart Citation tab in the F1000Workspace citation dialog.
    This presents a list of citation suggestions.
  4. Select the references you want to cite and click Cite.
    The citations will appear in your manuscript. Any references you inserted in your manuscript are also saved in your F1000Workspace library.

F1000Workspace Smart Citations


Change the F1000Workspace citation keyboard shortcut

By default, the F1000Workspace citation dialog uses the keyboard shortcut ⇧⌘F. You may wish to choose a different keyboard shortcut in your workflow, especially as this shortcut also conflicts with the “Find & Replace” keyboard shortcut in Manuscripts and many other Mac apps. To change the citation shortcut, open the F1000Workspace preferences dialog by following these steps:

  1. Click on the F1000Workspace menu bar icon to open it. At the time of writing, the menubar icon looks like this: F1000Workspace Preferences
  2. In the F1000Workspace app menu, choose Preferences (⇧,) to reveal the preferences dialog.
  3. Click Change to choose the citation shortcut.

F1000Workspace preferences